Sub: How to write email (first) to manage your supervisor!

Samaple 1

Dear Respected Professor

This is …….(Your name). I am writing from ……(your country). Recently, I have read your some published papers, which have attracted me a lot to write an email to you.  I obtained my M.Sc. degree in Chemistry from ………( name of your university). During my M.Sc study, I prepared some ……( summary of your thesis works). In addition, I have already published 2/3 ( or more ) research papers in the international peer review journals. Though my research work does not fully match with your research, I am confident that I will be able to do your research work ( if you give me chance to join your lab)

I am eagerly waiting for your kind reply.

Have a good day!

Sincerely yours,

Your name

(***Do not send e-mail to more than one professor in one e-mail.)

Sample 2

Dear Prof. ABC

I am …..( your name), final year M.Sc. (Hons.) student from the Dept. of ……, ……….University. I am writing to you about the Ph.D position in your lab. Currently I am working as an research student under the supervision of Prof. ……….,. My research work based on ……… Sir, here I have attached my CV for your kind consideration. If you consider my CV as a research student, it will be a great chance for me to enrich my research career.  

Looking forward to hearing from you.


Signature (or Your name with details)

(***Use the Professor’s name while sending him/her the e-mail (as pointed by Prof. John) but be sure to check for the country’s culture for addressing seniors.)